People Operations & Payroll Administration Specialist

UpSlide is the document production layer for financial services. 

We orchestrate LLMs, machine learning, and workflow agents within Microsoft 365 to deliver reliable, quality outputs in the most efficient and cost-effective way. As a Microsoft Solutions Partner, with 14+ years supporting financial services teams, we bring together expertise from the tech, finance and design fields to help clients like KPMG, BNP Paribas, Rothschild & Co. boost productivity while improving brand consistency across their corporate documents. 

We are a certified B Corporation, upholding the belief that businesses should have a positive impact on society.

Our values ✨

Our values guide our approach to work and are at the heart of our recruitment process. To join our team, we look for individuals who value:

• Excellence: We think that every detail counts, and we place great importance on the quality of our deliverables.

• Trust: We are passionate, committed, and free to act with autonomy.

• Happiness at work: We enjoy looking on the bright side and we share our enthusiasm with our colleagues and clients.

The team 🧑‍🤝‍🧑

You'll be joining the People Ops team, reporting to the Head of People Operations, alongside a Senior Payroll Specialist and a Project Manager. Together, you'll drive HR administration, payroll, and process transformation across a 200-employee, multi-country scope.

Team goals 🎯

• Build a reliable, well-documented People Ops foundation (Lucca, processes, payroll) that scales with UpSlide's headcount and geographic footprint

• Deliver a smooth, professional onboarding and offboarding experience across all our markets, protecting UpSlide's employer brand and legal compliance

• Free up the Senior Payroll Specialist and Head of Ops to focus on higher-value payroll and strategic HR work by owning day-to-day administration end to end

Your responsibilities 🖋️

HR Administration & Employee Lifecycle – 35%

• Own new-hire processes end to end (liaising with the Talent Acquisition team, contracts, health insurance, Swile, complete administrative file)

• Independently manage departures (end-of-contract documents, final settlement, certificates, checklists)

• Ensure the reliability and continuous upkeep of employee records in Lucca (HRIS)

• Administer employee benefits (health insurance, provident scheme, mobility benefits, meal vouchers)

• Contribute to preparing variable payroll elements and pre-payroll checks (working alongside the Senior Payroll Specialist)

Onboarding / Offboarding Coordination – 25%

• Organize and coordinate the global onboarding process (scheduling, tools, integration journey, interface with the Talent Acquisition team and managers)

• Act as the operational point of contact for new hires during their first months

• Structure and strengthen offboarding processes (multi-country), ensuring documentation compliance

3. Employee HR Support – 25%

• Handle employee requests through the ticketing tool (certificates, HR documents, questions on internal policies)

• Contribute to keeping HR documentation, templates, and processes up to date on Notion

• Take part in global HR reporting and audits (data reliability, document preparation)

4. Finance Administration Support – 15%

• Review expense reports (accuracy, compliance with internal policies)

• Provide administrative support to the Finance team (supporting documents, various filings)

• Contribute to the proper administrative management of company-funded benefits

You will also take part in the company's internal life and may be involved in cross-functional HR transformation projects (process redesign).

Your goals ⚡

• In your first 3 months, you will fully ramp up on our tools and stakeholders (Lucca, ticketing tool, Notion, Talent Acquisition, Finance), and take ownership of onboarding/offboarding coordination for new joiners and leavers.

• By 6 months, you will independently manage the full employee lifecycle administration (arrivals, departures, benefits) across our multi-country scope, with reliable, up-to-date records in Lucca.

• By 9 months, you will have contributed to at least one cross-functional HR transformation project (e.g. process redesign or payroll upgrade), and be a trusted point of contact for employees and the Finance team alike.

You are a great fit if you have:

• A Bachelor's to Master's degree (Bac+3 to Bac+5) in HR, Payroll, Labor Law, or equivalent

• Minimum 4 years' experience in a similar role (generalist HR administration and/or payroll), ideally in a multi-site environment

• Good command of an HRIS (ideally Lucca) and French payroll fundamentals (filings, contributions, variable elements) – experience with Silae or similar payroll software is a plus

• Rigor and autonomy, with the ability to manage a large volume of files in parallel

• A service mindset, discretion, and strong interpersonal skills (direct interface with employees)

• Comfort working in English (occasional exchanges with the UK/US/Singapore teams)

• Prior experience in an international or multi-agreement environment is a plus

We’d love it if:

• A first experience in a fast-growing / scale-up environment, where processes evolve quickly

• An appetite for continuous process improvement (we're mid-transformation, so someone who enjoys structuring and documenting is a real plus)

• Familiarity with Notion or a similar HR documentation tool

✨ If you don’t tick all the boxes but you think you’d be a great fit, please apply and tell us why.

Recruitment process

• Screening call with a Talent Specialist – we'll talk through your background and motivations.

• Interview with the Head of People Operations – we'll go into detail on the day-to-day responsibilities of the role.

• Onsite interview – you'll meet our Deputy CEO.

🚀 We'll conduct a reference check to learn how to help you thrive!

⚡ On average, our process lasts 3 weeks.

What we offer

Make a real difference and be at the very centre of a self-funded and growing SaaS company (doubling every two years for the past 10 years)!

✅ General: Tickets restaurants (Swile), healthcare (mutuelle - Alan Blue), transportation (50% reimbursed), holidays (25 vacation days and 8 RTT)

💻 Hybrid work: Beautiful offices. Flexible 2-3days/week hybrid work policy and a €500 WFH equipment budget

💆‍♀️ Wellness package: 50€ per month for physical and mental wellness activities

👶 Parental leave: Paid parental leave for the birthing/non-birthing parent and help for parents of children under seven

🌱 Training & professional development: High-quality programs and continuous training

🌍 International environment: Start-up with five offices (Paris, London, Berlin, New York, Singapore) and users in more than 60 countries

🎉 Company events: Office socials (afterworks, weekly “goûter”, Yoga class every Thursday) and international company events

More about UpSlide

• On top of exciting business challenges in a fast-growing market, you will find a friendly, caring, and challenging culture

• You will be met with opportunities to acquire new skills, learn from others in a multicultural environment, and grow as a person

• UpSlide employees have committed to making a positive impact on the world. We obtained B Corp certification in 2022 with strong commitments toward our employees, community, clients, suppliers, and the environment. UpSlide is now 30% owned by employees
  More info here: upslide.net/en/from-a-to-b-corp-our-mission-for-positive-impact/

• UpSlide was ranked #1 best place to work in 2019 and #1 best place to work in 2020 in the category “best company for remote work”
  More info here: upslide.net/en/happiness-at-work-recipe/

As a B Corp-certified company, we have strong commitments toward our employees, community, clients, suppliers, and the environment. We strive to create an environment where everyone feels welcome. This commitment to diversity and inclusion is applied in our recruitment process and your employee experience once you’ve joined UpSlide ✨