Last updated: September 22, 2026
Why this policy exists
When you apply for a job at UpSlide, we need to process some of your personal data. We want to be transparent about what we collect, why, and what your rights are, including how we use AI tools in our recruitment process. This policy applies to anyone who applies for a role at UpSlide, or whom we identify and contact about a potential role. It is written to comply with the General Data Protection Regulation (GDPR) and the EU AI Act.
Who is responsible for your data
UpSlide, a company registered under number 791 925 753 in the Paris Trade and Companies Register, with its registered office at 20 Avenue de l’Opéra, 75001 Paris, France, is the data controller for the personal data processed in the context of your application.
For any question or request about your personal data, contact us at legal@upslide.com. We may ask you to confirm your identity before responding.
What data we collect
We only collect information relevant to evaluating your application. This includes:
Your identity and contact details (name, email, phone number, location)
Your professional background: CV, cover letter, LinkedIn profile, education, work experience, skills, languages
Links you share with us (portfolio, GitHub, personal website)
Your answers to screening questions, salary expectations, and availability
Our interview notes, evaluations, and case study assessments
Interview transcripts, AI-assisted structured notes, and, where applicable, objective matching information generated by AI-assisted tools
References, where you have given us permission to contact them
Communications between you and UpSlide
Any additional information you choose to share with us
Where this data comes from
Directly from you, when you apply or during the process
From your public professional profiles (e.g. LinkedIn)
From your public professional profiles via professional platforms and profiles used for recruitment purposes (e.g. LinkedIn and LinkedIn Recruiter), including where relevant information is transferred to our applicant tracking system
From the person who referred you, if you were referred
From recruitment partners who support our hiring
From your references, with your prior agreement
Collected automatically: when you apply through our careers page, our applicant tracking system (Tellent - Recruitee) collects technical data such as your IP address and how you reached the page. See Recruitee's privacy policy for details.
How we use your data
We process your personal data for the following recruitment purposes:
Based on our legitimate interests in identifying and recruiting candidates and in operating an efficient, consistent, and well-documented recruitment process:
Identifying and contacting potential candidates about relevant job opportunities;
Using AI-assisted tools to support interview transcription, note-taking, and, where applicable, the objective comparison of application information with predefined job-related criteria;
Checking references you have provided, in order to support informed recruitment decisions;
Improving our recruitment process, including through analytics and reporting in aggregated form.
To take steps prior to entering into an employment contract:
Assessing your application and your suitability for the role you applied for, or, where relevant, other open roles;
Organising and communicating with you throughout the process
With your consent:
Keeping your application on file for future opportunities. We will ask you first.
To comply with our legal obligations:
Processing your personal data where necessary to comply with applicable legal requirements.
We never sell your data, and we do not use it for anything unrelated to recruitment.
How we use AI in our recruitment process
We use AI-based tools to support parts of our recruitment process, in line with the EU AI Act. Here is what they do:
Evaluation summaries: within Recruitee, our applicant tracking system, we use an AI feature that summarises interviewers' written evaluations to support hiring discussions. The evaluations themselves are written by humans, and so are the decisions.
Interview transcription and notes: we use authorized AI tools to transcribe interviews and assist our recruitment team in preparing structured interview notes. AI-generated transcripts and notes are used as supporting material and remain subject to human review.
Objective candidate matching: we may use AI-assisted tools to help our recruitment team identify whether objective information contained in an application corresponds to predefined, job-related criteria. These criteria are established in advance by our recruitment team and the relevant hiring manager, independently from the AI system.
This use is limited to objective professional information relevant to the position, such as technical skills, professional experience, qualifications, certifications, or language requirements.
Where AI-assisted matching may be used, the information generated by the AI must remain traceable to the application data on which it is based. Recruiters must be able to identify the information from the candidate's application supporting the AI-generated matching result.
However, we do not use AI to generate an overall suitability score, rank candidates, or automatically select or reject candidates. AI-assisted matching may be used only as supporting information and does not determine the outcome of an application.
Candidate communications: we may use Recruitee's AI writing assistant to help draft emails to candidates. Every message is reviewed by a human before it is sent.
Job content: we may use AI to help generate and translate job descriptions. This does not involve your personal data.
We do not use AI to generate an overall suitability score, rank candidates, or automatically select or reject candidates. No AI system evaluates your application on its own.
Five commitments:
Humans make the decisions. AI is used to support, not replace, human judgment. No hiring decision at UpSlide is made by an automated system. AI-generated information does not replace the recruiter's assessment. Every application is reviewed, and recruiters remain responsible for reviewing the relevant application information and making recruitment decisions.
Fairness and non-discrimination: AI-assisted tools will not be used to assess candidates on the basis of protected characteristics or other information unrelated to the requirements of the role.
The criteria used for AI-assisted matching are objective, relevant to the position, and defined in advance by humans. AI-generated outputs remain subject to human review in order to identify and limit the risk of bias or discriminatory outcomes.
We do not use AI to infer personality, motivation, behavioural characteristics, or cultural fit from application data.
Transparency and traceability. We aim to ensure that candidates understand when and how AI is used in our recruitment process. Where AI-assisted matching is used, its outputs must remain traceable to the application information on which they are based.
You can ask questions. You can contact us at any time to understand how AI was used in processing your application.
You can object. If you do not want your application processed with the support of AI tools, tell us at legal@upslide.com. This will not negatively affect how your application is evaluated.
Who has access to your data
UpSlide employees involved in hiring: recruiters, hiring managers, and interviewers for the role you applied to
Our recruitment partners: external recruiters working on our behalf, bound by confidentiality and data protection obligations
Our service providers: Recruitee (applicant tracking system), Notion, Anthropic/Claude, and OpenAI/ChatGPT (interview transcription and notes)
If required by law, we may need to share data with administrative or judicial authorities, limited to what is strictly required.
International transfers: some of our providers may process data outside the European Union. Where that is the case, we ensure appropriate safeguards are in place (such as Standard Contractual Clauses) in line with the GDPR.
How long we keep your data
If your application is unsuccessful, we keep your data for 2 years from our last contact, unless you ask us to delete it earlier or agree to a longer retention. If you join UpSlide, your application data becomes part of your employee file and is covered by our employee privacy policy.
Your rights
Under the GDPR, you have the right to:
Access the personal data we hold about you
Correct inaccurate or outdated information
Delete your data (e.g. withdraw your application and ask us to erase your file)
Object to processing based on our legitimate interests, including AI-assisted processing
Restrict processing in certain circumstances
Portability - receive your data in a structured, machine-readable format
Withdraw consent at any time, where processing is based on consent
To exercise any of these rights, contact legal@upslide.com. You also have the right to lodge a complaint with the CNIL (Commission Nationale de l'Informatique et des Libertés) at cnil.fr if you believe your data has been mishandled.
Changes to this policy
We may update this policy from time to time. The latest version will always be available on this page, with the date of last update above.
