Office Manager (Part-time)

UpSlide is the number one productivity solution provider for financial services. Our software dramatically improves the functionality of PowerPoint, Word, Excel, and Power BI and enables users at firms like Citi, KPMG, and BNP Paribas to focus on high-value tasks rather than formatting or copy-pasting. We’re scaling up with 140+ employees across our offices in London, New York, Paris (HQ), Singapore, and Berlin.

Our values ✨

Our values guide our approach to work and are at the heart of our recruitment process. To join our team, we look for individuals who value :

• Excellence: We think that every detail counts, and we place great importance on the quality of our deliverables.
• Trust: We are passionate, committed, and free to act with autonomy.
• Happiness at work: We enjoy looking on the bright side and we share our enthusiasm with our colleagues and clients.

The team 🧑‍🤝‍🧑

You will be an integral part of the dynamic, collaborative, and growing US business unit - currently with 22 people.

You'll be working directly with Courtland (General Manager US), US leadership, and office members in a brand new office with amazing space and location.

Here are some of the team rituals we’ve put in place to foster a positive and collaborative work environment:

• Wednesday afternoon snack time
• Monthly team lunches
• End-of-Quarter celebrations
• Monthlies to gather all BUs from across the globe
• Teaminars once a year at an offsite location as a team-building exercise

Your responsibilities 🖋️

Office Excellence (8 hrs per week)

• Guarantor of management and well-being in the office:
  
  • Be the primary contact for our landlord
    
  • Proactively ensure office maintenance (e.g., working furniture, cleanliness, storage, shared calendar)
    
  • Own our internal office intranet base with key information (e.g., local restaurants)
    
  • Support the office move to ensure successful relocation (e.g., room calendars)
    
  • Prioritize initiatives that will improve office wellness (e.g., internal benefit reminders, developing wellness tips)
    
  • Manage the unexpected and ad hoc office situations (e.g., fire alarms)
    
  • Ensure a smooth process with the upcoming office move (planned for June)
• Inventory Shopping Confidence:
  • Anticipate and monitor orders for snack pantry and office supplies
  • Reception and centralization of purchasing requests from our employees (e.g., headphones)
  • Proactively conduct purchases optimized to minimize spend and consideration of our sustainability values (e.g., budget policy management, volume discounts, subletting unused space)

Be a Trusted Point of Contact (4 hrs per week)

• Go-to office contact for internal and external office requests:
  • Represent the office reception (e.g., calls, requests)
  • Facilitate access for visitors (e.g., job interviewees, international employees, partners)
  • Receive and process internal requests related to office maintenance, office life, or event organization
  • Assist with client events and travel (e.g., dinners, flights, hotels, workshops)
• Local HR contact:
  • Act as the local presence, in partnership with global HR, for onboarding/offboarding (e.g., building access, IT, preparing working area, benefits support)
  • Help the BU leader in eNPS (employee NPS) tracking and follow-up
  • Research and ensure that local labor laws are met (e.g., safety protocol, labor notices, safety protocol, fire wardens, first-aid training)
  • Proactively build warm and trust-based relationships with everyone in the office so that they feel comfortable coming to you with their questions and needs

Inspire the Team (4 hrs per week)

• Be a member of our culture and sustainability committees:
  • Assist with logistics and purchasing where appropriate
  • Attend meetings and create a bridge with the Finance department
• Team building:
  • Organize an office end-of-quarter celebration, and help with logistics for the Teaminar (team training)
  • Take the initiative to identify other potential cost-effective team-building events (e.g., in-office yoga, catered lunch sometimes, birthday celebrations)

Your goals ⚡

• Assist with the move to a new office to ensure a smooth move (we’re moving to a new office in June!)
• Integrate into local and global UpSlide culture and ensure our office is an inspiring and productive work environment that is set up for a high-performance and happy team
• Demonstrate proactivity and problem solving to enhance the day-to-day at the office

You are a great fit if you have:

• Excellent verbal and written communication skills
• A customer service approach, with the ability to build trust-based relationships and be proactive
• Multi-tasking skills: time management and familiarity with a fast-paced environment
• Strong organizational, problem-solving, and project management skills with a keen eye for detail
• A positive ‘can do’ attitude

We’d love it if:

• You have a good knowledge of Microsoft Office (especially Excel)
• You have experience with Notion

✨ If you don’t tick all the boxes but you think you’d be a great fit, please apply and tell us why.

Recruitment process

• A 30’ video interview with Andrea (Talent Acquisition Specialist)
• Work task to prepare at home in 2 days to evaluate your written communication and project management skills
• A 1-hour in-person interview with Reed (Head of Sales US) and Majhon (Consultant Team Lead), then a team-meet
• A final 30’ video interview with your future manager, Courtland (General Manager US)

⚡ On average our process lasts 21 working days.

What we offer

Make a real difference and be at the very center of a self-funded and growing SaaS company (doubling every two years for the past 10 years)!

🌍 International environment: Start-up with five offices (Paris, London, Berlin, New York, Singapore) and users in more than 60 countries

💻 Hybrid work: 3 days/week hybrid work policy

🧑‍💻 Work-from-home budget: €500 WFH equipment budget

🌱 Training & professional development: High-quality programs and continuous training, supplemented by an annual stipend for external learning resources

💆‍♀️ Wellness package: $50 per month for physical and mental wellness activities

🚲 Commuter allowance: $130 per month for commuting expenses

👶 Parental leave: Paid parental leave for the birthing/non-birthing parent and help for parents of children under seven

🏠 Beautiful office: A stunning Manhattan office with stylish common areas and meeting rooms

✈ Holidays: PTO (20 days plus public holidays and health days)

🎉 Company events: Office socials and international company events (e.g. annual company seminar, team seminar, and sustainability actions taken throughout the year)

💸 Compensation: Competitive package

✅ General: Pension plan (opt into a 401k), comprehensive healthcare plans (opt into a plan)

More about UpSlide

• On top of exciting business challenges in a fast-growing market, you will find a friendly, caring, and challenging culture
• You will be met with opportunities to acquire new skills, learn from others in a multicultural environment, and grow as a person
• UpSlide employees have committed to making a positive impact on the world. We obtained B Corp certification in 2022 with strong commitments toward our employees, community, clients, suppliers, and the environment. UpSlide is now 30% owned by employees
  More info here: upslide.net/en/from-a-to-b-corp-our-mission-for-positive-impact/
• UpSlide was ranked #1 best place to work in 2019 and #1 best place to work in 2020 in the category “best company for remote work”
  More info here: upslide.net/en/happiness-at-work-recipe/

As a B Corp-certified company, we have strong commitments toward our employees, community, clients, suppliers, and the environment. We strive to create an environment where everyone feels welcome. This commitment to diversity and inclusion is applied in our recruitment process and your employee experience once you’ve joined UpSlide ✨